My Guys Time vs Spreadsheets
Kill the Thursday spreadsheet.
One person knows how the formulas work. The week gets rebuilt from memory every Thursday at 5pm. There's a simpler way.
Every contractor knows this spreadsheet. Somebody built it three years ago, only one person understands the formulas, and the file name has the word FINAL in it twice. Every Thursday at 5pm the week gets reconstructed from texts, memory, and a foreman's verbal report — typed cell by cell into a system that lives on one office computer while the crew is out in the field.
Need a sheet to start from? Download the free construction timesheet template as a PDF or an Excel file. See how other contractors track crew hours. When those Excel totals need decimal hours, convert minutes to decimal hours with the free chart.
For the full picture, see the construction time tracking app built for small crews.
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What spreadsheets costs you every week
If any of these sound like your week, your time cards are leaking.
Thursday at 5pm, every week
The whole week gets rebuilt from memory and text messages, typed cell by cell. It's hours of office work to produce a record that was already half-wrong when the week happened.
One person knows the formulas
She's out sick, and nobody can run payroll. The entire system lives in one person's head, and that person has vacation days.
Version chaos
TimeCards_FINAL_v3_REAL.xlsx. Which one is right? Who edited it last? The spreadsheet multiplies, and every copy disagrees with the others.
The field has no say
The sheet lives on the office computer. The crew can't enter their own hours — everything filters through whoever's doing the typing Thursday night.
Spreadsheets vs My Guys Time, side by side
The same week on My Guys Time
Field logs daily
The foreman taps in hours from the job site. No more Thursday-night text-message archaeology — the data enters itself during the week.
Office reviews once
One weekly board, every guy, every day. The review that used to take Thursday evening takes a coffee break.
Adjust in one place
Fix a day, move hours between crews. No formulas to protect, no cells to unmerge, no FINAL_v4.
Hand off the week
The office takes the reviewed week, built from real daily entries instead of reconstructed memory, and hands it to whoever runs payroll.
Honest numbers, logged the day they happened
Nobody's asking you to rebuild Thursday night from memory. The hours on the board were logged daily from the field. Same week, honest data.
Spreadsheets questions, answered straight
I like my spreadsheet layout. Do I have to give it up?+
You can keep the spreadsheet you already use outside the app. My Guys Time is the weekly board: the hours were logged daily from the field instead of reconstructed from Thursday-night memory. Hand that week to whoever runs payroll.
What if a day needs fixing after it's logged?+
The weekly review is built for exactly that — adjust any day on the board. One place, no formula surgery.
Do my guys need to learn software?+
The foreman logs from the phone browser — it takes seconds a day. There's nothing to install and no spreadsheet skills required on the crew's end.
Other comparisons
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