My Guys Time

Pricing, explained

What Does Construction Time Tracking Cost? Per-Seat vs Flat

Here's how it usually goes. A crew app quotes you a price per user that sounds like nothing. You sign up with six guys. Then spring hits, you hire four more, and a couple of subs need to log hours too. Nobody raised the price. Your headcount did.

This page covers how construction time tracking apps are actually priced, how to run the numbers on your own crew in about 30 seconds, and what to ask before you sign anything.

Construction time tracking apps are usually priced one of three ways: per user (a fee for every worker, often plus a base fee), free plans capped at a set number of users, or one flat company price. Per-user bills grow with every hire. My Guys Time is $12/month flat for the whole company, however many guys you run.

The 3 ways crew time tracking apps are priced

Per user (per seat)

You pay a fee for every person who uses the app, often on top of a monthly base fee or an admin license. The bill follows headcount. Add a guy, pay more. Whether you pay less when a guy leaves depends on how the vendor counts users.

This is the most familiar model among crew apps. ClockShark lists its plans as a base price plus a per-user fee. BusyBusy prices its paid plans per user, with an admin license on top. Workyard's plans are priced per user per month. Supercrew says you pay per crew member. For current rates, go to each vendor's pricing page. Prices change, and the quote you get is the number that counts.

Free plans with a cap

Some apps are free up to a set number of users, or free with a limited set of features. For a small crew, that can be a real deal. Connecteam's pricing page says its Small Business Plan is free for up to 10 users, with a footnote on which features are included. busybusy lists a Free tier. Jibble's construction page is titled "Free Forever."

What to weigh: how many users the cap allows, which features you actually get on the free plan, and what the paid plan looks like the month you go past the cap.

Flat company price

One price for everyone, no matter how many guys you run. My Guys Time is $12/month for the whole company: foremen, laborers, subs and office. Hiring doesn't change the bill. See $12/month flat for the whole crew.

One more: user bands

There's a fourth model worth knowing. You pay a fixed price for a range of users, then a per-user fee above it. Connecteam's paid plans work this way: its pricing page lists a fixed price for the first 30 users on each hub, then a fee for each additional user.

Do the math on your own crew

Every per-seat quote comes down to the same formula:

Per-seat monthly cost = base fee + (per-user fee × number of users)

Multiply by 12 for the year. If the vendor offers a lower rate for paying a year up front, run it both ways.

Which total to emphasize

Monthly or annual only changes which total is emphasized. Enter the monthly rate from the quote, including a lower monthly rate for paying a year up front.

Here's how the models compare as the crew grows:

Crew sizePer-seat appCapped free planMy Guys Time
3 guysbase fee + 3 seatsfree if you're under the cap; paid plan above it$12/month
8 guysbase fee + 8 seatsfree if you're under the cap; paid plan above it$12/month
15 guysbase fee + 15 seatsfree if you're under the cap; paid plan above it$12/month
30 guysbase fee + 30 seatsfree if you're under the cap; paid plan above it$12/month

Plug in your quote, then run it again with your busiest month's headcount. That's the number you'll actually be paying on.

What else changes the bill (questions to ask any vendor)

The per-user fee isn't the whole story. Ask these before you sign:

Ask the vendorWhy it mattersMy Guys Time
Is there a base fee or admin license on top of the per-user fee?It's part of the bill even with one guy.No. $12 is the whole bill.
Is that price monthly, or with a year paid up front?The advertised price is often the prepaid one.$12 a month.
Is there a contract term?You may be committed longer than you think.No contract. Cancel anytime from the billing portal.
Are features split across tiers or add-on modules?The feature you want may sit on the next plan up.One plan, no tiers.
Do seasonal or inactive workers count as users?Headcount swings are normal in construction.Doesn't matter. Everybody's included.
What does a second crew or another office user cost?Growth shouldn't come with a surprise.Nothing extra.

Is a free time clock app good enough for a crew?

Sometimes, yes. If you run three or four guys and a free plan covers what you need, use it. Plenty of small outfits do.

Where free gets harder: user caps you'll outgrow, features held back for paid tiers, and a bill that shows up right when the business is growing. Before you commit, look at the paid plan you'll land on, not just the free one.

The flat $12 is for crews that want something built around how a crew actually works: a weekly crew board, foreman approval (one-person crews auto-approve), foreman incident notes, receipt photos on the card, W-2 and 1099 guys on the same board. And the price doesn't move when you hire. The guy who built it is a mason who went looking for a crew app and kept finding per-head pricing. His question still sets the price: why should the app cost more because you hired another guy?

What $12 a month gets a construction crew

  • Hour entry from the truck, in the phone's browser (add it to the home screen, no app store)
  • Weekly crew board with foreman approval; one-person crews auto-approve
  • Foreman incident notes on the day's entry
  • Copyable invite links for new guys
  • Expenses and reimbursements with receipt photos taken on the phone
  • Office view with hours, rate and notes for each person
  • W-2 and 1099 workers on the same board

See what's included, how the week runs, or open the office view.

What it's not: no GPS tracking, no scheduling, and no taxes, deductions, net pay, or payroll. The office does see weekly hours, hours past 40, and a simple gross pay estimate. No payroll integration.

Compare specific apps

For the full shortlist by fit, see best time tracking apps for small construction crews.

Still on paper? Start with a free printable construction timesheet template, or read the full guide to construction time tracking for small crews.

Construction time tracking cost FAQ

How much does a construction clock time tracker cost?+

It depends on the pricing model. Per-user apps charge a fee for every worker, often plus a monthly base fee, so the cost is base fee + (per-user fee × crew size). Some apps have free plans capped at a set number of users. Others charge one flat price. My Guys Time is $12/month flat for the whole company.

Is there a free time clock app?+

Yes. Some apps offer free plans, usually capped by number of users or by features. Connecteam's pricing page says it's free for up to 10 users, busybusy lists a Free tier, and Jibble's construction page says "Free Forever." Check the cap, what's included, and what the paid plan looks like once your crew grows past it.

What is the best time clock with no monthly fee?+

It depends on your crew. Free plans avoid a monthly fee until you pass their limits, and a hardware punch clock is usually a one-time purchase instead of a subscription. My Guys Time does charge monthly: $12 flat for the whole company, instead of a fee for every person.

How much does a time tracker cost?+

Most time trackers are priced per user, as a capped free plan, or at one flat price. For a per-user app, add the base fee to the per-user fee times your headcount. My Guys Time is $12/month for the whole company.

Do I pay per employee?+

No. $12 a month covers the whole company: foremen, workers, subs and office. Hiring another guy never raises your bill.

Run the math, then run a real week

Seven days, no card required. That's a full work week before you pay a dime. After that it's $12/month flat for the whole company, and you can cancel anytime from the billing portal.

Start my free week

See it working in 30 seconds: Admin, Foreman or Employee. No signup, no password.